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MINUTES OF MEETING COVER SHEET |
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MEETING OF |
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WAS HELD ON BUILDING IN ROOM MEETING ADJOURNED AT Mar. 21st, 2005 Walter Baker Sports NMHA Office 9:15pm. |
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THOSE IN
ATTENDANCE WERE: PRESIDENT: Bill Vankeeken VICE-PRESIDENT: Jennifer Cain Secretary: Gail Wistaff Registrar: Janet Shouldice Treasurer: Warren MacDonald Members:
Bob Ward Judy Ramm Craig
Shouldice(regrets) Ken
Cierpicki (regrets) Dodie
Malcolm Kim
Johnson Donna Mackenzie Linda Pietrantonio(regrets) Melissa Klaus George Michie George Sorrenti Nikki Lothian Hart Wolf Peter Imbeault Jamie O’Neil (regrets) Howard Shapero Jane Shepherd Rob Stuart(regrets) Ron Tayler (regrets) Valerie Paul Sue Sherring Jim Hiel (regrets) John Murray
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1. MINUTES OF
THE PREVIOUS MEETING
Judy Ramm moved and Howie
Shapero seconded the adoption of the minutes.
2. BUSINESS ARISING FROM THE
MINUTES
The draft for the house league sort outs was not accepted at this time.
The board is trying to move the skate and equipment sale to early August during the week. Jim and Laurie Hiel are looking into possibilities and will get back to us.
3. Larry Ruch
Larry gave a summation of the mentor staff and their work.
The board will vote mentor issues and get back to Larry.
4.
PRESIDENT/DISTRICT CHAIRMAN
The AA league wishes to increase the Peewee games 80 minutes, a 10 minute increase.
The board unanimously voted against the motion.
5.1 SECRETARY
The AGM meeting at the Sportsplex is set for
May 11th. Any person who
wishes to run
Again as a director must let the secretary know
ASAP.
5.2
VICE-PRESIDENT/COMPETITIVE CHAIRMAN
Both Midget AA teams are going to the Provincial Champions. Each team will be given
$ 1,000.00 towards expenses. Coaches selection will be underway shortly.
5.3
TOURNAMENTS
The
5.4 REGISTRAR
Next season the insurance will go up three dollars per person. Janet will have the coach mentor keep track of trainer and coach numbers next season.
5.5 TREASURER
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Statement of Revenue, Expenses,
& Reserves |
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Budget vs. Actual |
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for the year 2004-2005 |
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Budgeted |
Year-to-date |
Budgeted |
Year-to-date |
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Revenue |
2003-2004 |
31-May-04 |
2004-2005 |
22-Mar-05 |
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Registration |
$
657,115.00 |
$
659,950.33 |
$
683,980.00 |
$
709,887.00 |
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Raiders
Equipment Revenue |
- |
5,620.00 |
- |
- |
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3G - 3
on 3 Camp revenue |
- |
10,860.00 |
- |
- |
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Ice
Rentals |
263,522.00 |
268,022.13 |
281,970.00 |
247,213.03 |
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Tournaments
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- |
45,111.50 |
- |
30,354.50 |
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Team
Sponsor Contributions |
40,850.00 |
15,600.00 |
30,800.00 |
8,340.00 |
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Conditioning
Camps |
37,965.00 |
12,885.00 |
46,950.00 |
35,795.00 |
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Tryouts/Sweaters |
27,033.00 |
36,132.07 |
36,390.00 |
40,409.00 |
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Clinics |
10,410.00 |
14,655.00 |
10,410.00 |
10,390.00 |
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- |
- |
5,000.00 |
7,748.60 |
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Goalie
Equipment Rental |
17,000.00 |
17,625.00 |
17,000.00 |
23,769.50 |
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Interest |
4,200.00 |
2,058.25 |
4,200.00 |
1,312.44 |
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Miscellaneous |
6,000.00 |
76,641.44 |
11,000.00 |
63,173.44 |
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Total
Revenue |
$ 1,064,095.00 |
$
1,165,160.72 |
$ 1,127,700.00 |
$
1,178,392.51 |
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Expenses |
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Ice
Rentals |
578,379.84 |
595,366.96 |
636,011.06 |
652,064.05 |
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Larry
Ruch - Executive Coach(incl budget for expenses) |
27,360.00 |
16,551.24 |
50,861.00 |
24,656.11 |
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Tournaments |
- |
6,346.10 |
- |
3,021.94 |
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Sponsor
Tags/Plaques |
4,440.00 |
55.20 |
- |
466.00 |
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Conditioning
Camps |
15,781.43 |
10,242.59 |
- |
27,305.49 |
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Tryout
Sweaters |
1,250.00 |
10,553.66 |
1,250.00 |
6,321.55 |
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Clinics |
20,458.88 |
22,819.91 |
19,858.88 |
22,912.48 |
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Players'
Equipment |
71,016.00 |
57,907.56 |
102,671.00 |
117,896.55 |
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Referees/Timekeepers |
104,464.25 |
120,195.67 |
125,846.75 |
94,059.12 |
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Team
Registration Fees |
72,280.12 |
36,939.52 |
39,479.56 |
59,693.85 |
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Development
Program |
24,970.00 |
20,617.75 |
13,200.00 |
8,530.19 |
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Coaches |
3,550.00 |
395.00 |
- |
410.00 |
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Trainers |
2,600.00 |
1,540.00 |
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790.00 |
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Referees
- Fines & Fees fund |
2,925.00 |
4,000.00 |
2,925.00 |
800.00 |
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Year-end
Awards |
7,911.00 |
12,150.13 |
8,543.00 |
205.73 |
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Miscellaneous |
- |
82,105.14 |
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58,686.46 |
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Office
General & Administration |
60,060.00 |
58,233.74 |
59,895.00 |
50,942.47 |
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Insurance |
52,568.08 |
49,139.20 |
52,650.40 |
58,415.21 |
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Bingo
Credits |
12,400.00 |
13,647.00 |
12,400.00 |
11,539.72 |
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Equipment
Room Rental |
- |
- |
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8,128.22 |
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Bank
Charges |
- |
76.60 |
3,500.00 |
- |
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Depreciation |
- |
1,552.33 |
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Legal
& Audit |
2,000.00 |
1,800.00 |
2,000.00 |
- |
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Player
Assistance |
3,000.00 |
2,671.15 |
3,000.00 |
3,141.86 |
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Communications |
2,000.00 |
- |
2,000.00 |
- |
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Uncollectible
NSF Cheques |
- |
50.00 |
- |
- |
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Executive
& General Meetings |
6,450.00 |
6,344.16 |
6,450.00 |
4,153.23 |
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Total
Operating Expenses |
1,075,864.60 |
1,131,300.61 |
1,142,541.65 |
1,214,140.23 |
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Operating
Surplus (Deficit) |
-11,769.60 |
33,860.11 |
-14,841.65 |
-35,747.72 |
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Fundraising
Activities (Bingo) |
15,000.00 |
27,000.36 |
15,000.00 |
15,738.95 |
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Excess
- Current Year |
3,230.40 |
60,860.47 |
158.35 |
-20,008.77 |
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Reserves
Beginning of Year |
46,907.64 |
46,907.64 |
107,768.11 |
107,768.11 |
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Reserves
for Future Activities |
50,138.04 |
107,768.11 |
107,926.46 |
87,759.34 |
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*******entry
to be made at year end for approriation of $40000 from retained earnings to
accrued liabilities for HL sweater fund appropriation******** |
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5.6 HOUSE
LEAGUE - NIL
5.7 SPECIAL PROJECTS-NIL
5.8 REFEREE IN
CHIEF-NIL
5.9 RISK AND
SAFETY
Jennifer will encorporate the PRC into the coaches agreement form, so that all persons on the bench will have them.
5.10 INITIATION-NIL
5.11 ICE
The NMHA received 146 hours of sensplex ice. 36 hours were cancelled. We used 90 hours. The sensplex is supposed to let us know in advance, however several teams have shown up and the ice was not available. The sensplex ice is too risky to schedule league games on, however, we can schedule practices on it. Hart will negotiate and extra 5 hours of ice from the sensplex. The NMHA is willing to sign a three year contract for this ice.
5.12 VOLUNTEER
COORDINATOR -NIL
5.13
TECHNICAL-NIL
5.14 COMMUNICATIONS-NIL
5.15 SPONSORS-NIL
5.16
FUNDRAISING
- NIL
5.17 SWEATERS
George will be setting the sweater return dates shortly.
6.0 NEXT
MEETING
The next Board meeting will be on Monday April 18th, in the cafeteria board room at 7:15pm.